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Does your SmartPhrase contain PHI?

13 Oct 2019

Recent HIPAA violation sparks important reminders

By: Sue Kathy Xiong, corporate integrity and safety manager

If you’ve repeatedly typed the same block of text while charting, you may have created a SmartPhrase (also known as Dot-Phrase) to save time by letting you insert specific text by typing a short abbreviation.

Help us prevent a breach in patient privacy by following these steps when creating or using a SmartPhrase:

  • Do not copy and paste protected health information from another patient’s chart when creating the SmartPhrase.
  • Complete a quality check to ensure that PHI is not inadvertently copied from another patient’s chart.
  • If you find PHI in the SmartPhrase, notify the Solution Center. Incude the name of the SmartPhrase.


Contact the Corporate Integrity Department: Ellen Hampton 503-814-2828 or Sue Xiong, 503-814-2826.